Presentation Materials Checklist That You Should Have in your collection
Everyone loves making great presentations. They are often the start of exceptional projects, high-earning careers, or just successful academic experiences.
But the only way to achieve any of that is to be prepared. Presentations seem easy and straightforward, but they’re not.
Even if you are a natural at doing presentation with tons of charisma, highly effective vocabulary, and super exciting things to say, if you don’t go prepared to your presentations, then you will have more chances of failing.
And the best way to be prepared is to have all the materials & items necessary to get your presentation going. We don’t mean the minimum materials, but all of them.
Read on to find out the presentation materials we are talking about.
Top 10 Checklist Materials for a Perfect Presentation
You should pay heed to the points mentioned below to ace your presentation:
The first thing you need for any of your presentations is constructive content to support whatever you’re talking about.
Let’s say you’re on an academic presentation talking about economics. What could help you make that presentation easier to digest for the viewers? Well, you could use handouts or brochures, something with written info apart from the projection or info on a dashboard.
A presentation can never go without a PowerPoint or video presentation. These are essential, as well. The whole focus is to make whatever you’re talking about easy to digest and more memorable.
Here are a few content backup materials to consider:
These are some of the things you can consider to be well-prepared when it comes to presenting your content correctly. The more help you can get to make your presentation more exciting and compelling, the better.
Yes, the presentation content is essential, but none of that would be possible without the hardware first.
It is essential to know that most presentation facilities will provide some of these items. Whether it is an academic institution or a workplace, you are likely to find some of them on-site.
However, it is still recommended to bring your own as a backup or at least just in case. Here are some of the items we’re talking about:
Bringing all this equipment is not utterly necessary. But it will make sure that if anything fails, or in case you want to do something additional like recording your presentation, then having all these items will be ideal.
We could place this one as an accessory in the equipment section. But these can save your presentation themselves, so we put them as an option.
What batteries do is power your equipment. From the projector remote control to your smartphone, cameras, and even the laptop itself – batteries are an essential thing to have. Here are all the batteries we recommend you to consider:
If you have at least one set of extra batteries for everything, then you’ll be safer in case anything fails. The whole point would be to prevent any device from getting drained out in the middle of the presentation. This is even more important if you’re doing a lengthy presentation of over 20 minutes.
While we could say that batteries are an electrical backup, they don’t fall into all the electrical items you will need.
When we say backup, we don’t mean only the ways to power up your devices, but also the different connectors and accessories that can make a difference when it comes to powering your items.
Here are a few of the electrical materials we’re talking about:
These will be necessary to power your gadgets in case the place of the presentation doesn’t offer enough accessibility.
If you need 3 outlets but the room has only 1, using a strip can help you fix that. And if the outlet is too far away, then an extension will be a lifesaver. Every one of these items can save your presentation.
Not only you will need electrical cables for all the items, but you will also need those that connect different devices together, while at the same time making everything easy to adjust.
Let’s say you’re making a presentation in a small room. In that case, you’ll want the cables to be as organized as possible to prevent anyone (or yourself) from tripping on them. Also, it could happen that the laptop cables don’t reach the projector’s inputs. You’ll want some extensions for that.
And finally, you’ll want backups in case some of the connectors don’t want to work anymore. For all that, here are the solutions:
All these wiring items will ensure you have a more organized and worry-free experience.
Places to make presentations often come with their own tables or desks. But even when that’s normal, we still recommend bringing your own table kit. This will make sure that you have enough space to install your projector, laptop, and other devices you may need to use as cameras and smartphones.
Here are some of these items we’re talking about:
The whole purpose is to make sure that your electronics are installed correctly and in the right place. If you aren’t sure if the area of your presentation comes with the necessary table items, then bring your own.
Timer or Clock
While this could be part of any other section in the list, we had to put it alone because it is a critical part of every presentation. Not presenting it alone would be a disservice.
A timer or a clock close to where you’re presenting will make a massive difference in terms of time efficiency. It will tell you how slow or fast you’re going. When it comes to keeping track of the time of your presentation, one of these has no competitor. Here are a few options to consider:
Any of these will especially help you if you are time-restricted. You won’t like to get over the time mark and prevent others from having proper presentations. Or worse, you won’t like to dedicate too much time to one performance and then fail at another. Use a timer to avoid that.
Sound is usually not necessary as long as you have your voice and a presentation to talk about. But if you are talking about something that relies heavily on audio, then you’ll want a complete sound system ready.
Especially if you're making a presentation in a huge place, you'll want as much support as possible. Here are a few sound items to consider:
If you aren’t familiar with sound equipment, then you may feel a little overwhelmed here. In that case, we recommend asking for help from someone who knows about sound equipment. Otherwise, try to bring the smallest option possible like wireless speakers so you won’t have any problem later.
After going through the sound department, it means that you’re playing media in your presentation. It would be a pity to be ready to start a video or royalty-free song and then realize you lose the files.
What do you do in that situation?
Well, if you had digital storage and some backup, then you won’t have any issue. Here are a few digital storage devices we recommend:
This is a very important factor to consider, as anyone can quickly delete or lose a critical file for the presentation. Having some backup or at least something to show as support will be enough to prevent any loss of content to harm your performance.
Water & Edibles
Last but not least, you’ll have to bring some water and edibles. Here, we’re referring to the consumables that will help you get through the presentation without having to feel like you’re dying.
Well, not precisely like dying, but you can feel close to that, especially with presentations longer than 20-30 minutes. Speaking for a long time can make your mouth really dry and difficult to articulate with.
Not only that, but you may also want some edibles to keep yourself afloat before and after the presentation. Eating something while doing the presentation is not an ideal way to get through it, but eating something before and after can be life-changing. Here are a few things we recommend:
There are many other things you can consider here, but there are many other ones that could help you. Of course, it all comes to your preferences. These ones will be a standard if you want to feel better before, during, and after a presentation.
The hardest part of a presentation is always the preparation. Being prepared is the whole process, as the performance is often the easiest and quickest part to get done with.
Luckily for you, this guide has everything you need to follow the prepare any presentation materials easily and quickly. You won’t have to waste any time figuring things for yourself or exerting any effort with useless aspects.
Follow our advice and recommendations listed on this guide, and you’ll get rid of any problem before, during, and after every presentation.